Assistant Company Secretary - Legal Support Lead Officer

Title: Assistant Company Secretary - Legal Support Lead Officer

Business: Global Legal Affairs and Compliance

Division: Legal

Officer Title: VP

C-Grade: C13

Location: Frankfurt

Legal Entity: Citigroup Global Markets Europe AG (“CGME”)

JOB DESCRIPTION

Job Purpose/Overview:

The Legal Support Lead Officer is a senior level, non-attorney role, responsible for providing legal support to the Citi Legal team. This role requires a pragmatic, proactive professional with thorough understanding of the Citi Legal Team. The overall objective of this role is to provide support to the Legal Team.

This role would potentially suit applicants that have a Company Secretary (Legal), Paralegal or Legal Administrator background.

Key Responsibilities:

• Responsible for legal support activities related to legal operations, litigation/discovery/settlements or negotiation and contract administration

• Manages the execution, review, processing and tracking of legal documentation and records, executes transactions and completes varied work requests from multiple sources that may be complex in character and have tight deadlines

• Participates in legal programs and projects to achieve coordinated and efficient process improvements and legal support solutions; liaises with other control/functional businesses in support of initiatives

• Interacts with senior leaders, internal and external peers to gather information and works closely with the team’s management to determine legal solutions

• Continuously stays informed of regulatory changes, new regulations, internal policy changes and developments in the law

• Conducts independent research, investigations and analysis, applying institutional knowledge and knowledge of laws, rules and regulations, to support in the identification of legal solutions situations or to formulate an approach or strategy

• Applies in-depth understanding of how associated risks differ depending on product and documentation envisaged in relevant jurisdiction(s) and provides advice to the Risk function and business partners accordingly

• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firms reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behaviour, conduct and business practices, and escalating, managing and reporting control issues with transparency

Development Value:

• Develop effective line management relationships to ensure strong understanding of the business

• Develop and maintain relationships with key business contacts

• Work collaboratively on assignments with Internal Audit teams in the Citi matrix

PERSON SPECIFICATION

Experience/Knowledge:

• Suitable relevant industry experience, preferably with some experience working in an in-house legal role within financial services

• This role would suit a candidate with previous Company Secretarial or transferable experience and will be crucial in supporting the smooth running of the Boards and Committees of our regulated legal entities in Germany. The role will face a wide range of internal and external stakeholders and departments and at a senior Executive level

• Previous Experience in Financial Services, Legal Entity Governance

• Ability to manage complex documentation with organization and detail

Skills:

• Fluent in English and German

• Must possess excellent interpersonal and project management skills, as well as the ability to interact and communicate effectively with Senior management

• Strong demonstrable Minute Taking Experience

• Attention to detail

Competencies

• Proficient in Microsoft Office: Word, PowerPoint, Excel, Outlook

• In-depth knowledge of legal customs and practices

Qualifications:

• Knowledge and understanding of the financial services industry

Key tasks include:

Board Services:

• Assisting the Germany Company Secretary in providing robust governance and Board services to the Germany Legal Entities

• Arrange and attend Board and Committee Meetings. Prepare and circulate meeting packs, liaising with presenters. Prepare detailed meeting minutes the Board and committee meetings

• Follow up and track post Board meeting actions

• Administer circular votes

Governance Services:

• Liaise with Directors

• Assist with annual Board self-evaluation and with skills and suitability assessment

• Ensure decisions are made are communicated to and implemented by the relevant company stakeholders

• Ensure good information flows within the Board and its committees and between senior management

• Maintaining and updating terms of reference, charters, by-laws and articles of association

• Any other governance tasks as delegated by the Company Secretary

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Job Family:

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Time Type:

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Citi is an equal opportunity and affirmative action employer.

Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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