Office Supervisor

AMI has been at the forefront of the wholesale air freight market since 1976. Developing innovative cargo products
and using the latest technologies to create market-leading products and services for our customers:

At AMI, we have a simple vision: to be the wholesale freight partner of choice, delivering service excellence.

Diversity

Menzies Aviation are a committed equal opportunity employer and encourage applications for suitably qualified and eligible applicants regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, and maternity. We strive to create an inclusive working environment, where the different knowledge, perspectives, experiences, and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential.

Please be aware that as part of our recruitment process, we may look to use a variety of resourcing tools to help us understand your skills and experience in relation to the role.

We are seeking an experienced Office Supervisor to join our team and manage the daily operations of our office. The ideal candidate will be organized, detail-oriented, and capable of handling multiple tasks simultaneously. The Office Supervisor will play a crucial role in maintaining a productive and efficient workplace environment.

Frankfurt

Main Accountabilities

Administrative Management:

• Oversee the day-to-day administrative functions of the office, including managing correspondence, answering phone calls, and organizing meetings.
• Ensure that office supplies are adequately stocked and order additional supplies as needed.
• Coordinate office maintenance and repairs as necessary.

Personnel Management:

• Supervise administrative staff and provide guidance and support as needed.
• Assist in the recruitment and onboarding process for new employees.
• Manage employee schedules and time off requests.

Financial Management:

• Assist in the preparation and monitoring of office budgets.
• Process invoices and expense reports in a timely manner.
• Ensure compliance with company financial policies and procedures.

Communication and Coordination:

• Serve as the primary point of contact for internal and external communications.
• Coordinate with other departments to ensure seamless collaboration and communication.
• Facilitate communication between management and staff members.

Policy Implementation:

• Implement and enforce office policies and procedures to ensure compliance with company standards and regulations.
• Provide training and support to staff members on office policies and procedures.

Safety, Security and Compliance:

ALL employees have a responsibility and duty whilst at work to:

• Take reasonable care for the health, wellbeing, safety and security of themselves and of others who may be affected by their actions or omissions whilst at work.
• Co-operate with their manager / supervisor in order to allow them to perform or comply with any legal requirements imposed on the company.
• Not intentionally or recklessly interfere with or misuse anything provided by the company in the interests of health, wellbeing, safety, security or welfare reasons.
• Inform their manager / supervisor of any work situation, equipment or activity that represents a serious or immediate danger to health, wellbeing, safety and security.
• Report any hazards, near misses, incidents, accidents or dangerous occurrences to their manager / supervisor, who will then follow the procedures contained in the HSE and Security manuals.
• Carry out work in accordance with information and training provided and any specific health, wellbeing, safety and security rules or procedures.
• Fully understand the Company Health & Safety and Security policies.
• Attend training courses as may be arranged by the Company

Qualifications, Competencies & Experience

• Bachelors degree in Business Administration, Management, or a related field preferred.
• Proven experience in office administration or management role.
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint).
• Fluency in German and English languages (written and verbal).