Administration Assistant

We are looking for an Administration Assistant to join our Account Office (AO). The AO works across several high-profile Accounts to provide essential administrative and logistical support. The responsibilities of this team are wide ranging and encompass the activities required to keep an active Account functioning in an organised and consistent way.

Working as part of the AO team, this role requires 3 days on-site working in Cheltenham.

What you will be doing:

• Supporting the AO Manager in a team environment
  
• Working with the AO team to provide general assistance, support, and direction across the account.
  
• General administrative duties such as room booking, distributing information, and ordering branded stock.
  
• Monitoring and responding to emails received in various shared mailboxes.
  
• Meeting minute taking and arranging meetings
  
• Provide assistance to staff with OTL – timecard booking.
  
• Pull timecard reports and transpose in to excel.
  
• Manage the timecard reports in agreement with the resource lead.
  
• Processing leavers and joiners, updating document templates and ensuring they are consistent, updating organisational charts and other account documents.
  
• Distributing Process Reviews for sign off.
  
• Creating projects in corporate systems (SAFE)
  
• Receiving and verifying PO’s
  
• Requesting monthly invoices

What you will bring:

• Excellent skills in Microsoft Excel, Outlook, PowerPoint
  
• Must be organised and have a strong eye for detail.
  
• Must be able take the initiative and work independently as well as part of a team.

It would be great if you had:

• Document Records Management
• ISO 9001/ISO 27001/ ISO 20000 standards knowledge.

Employment Type: Full-time
Location: Cheltenham – On-Site x 3 days a week
Security Clearance Level: Ideally holding DV clearance or eligible for DV clearance
Internal Recruiter: Lee
Salary: up to £23,500
Benefits: 25 days annual leave with the option to buy additional days, life assurance, pension, Health Cash Plan and 3% (of basic salary) flexible benefits fund

Although this role is advertised as full-time, we believe that flexibility at work can promote work/life balance, increase your motivation, reduce stress and improves performance and productivity. We support different ways of working and can offer a range of flexible working arrangements. So, if you’re interested and need to work flexibly, we encourage you to apply and talk to us about what might be possible.

Loved reading about this job and want to know more about us?

Sopra Steria’s Aerospace, Defence and Security business designs, develops and deploys digital solutions to Central Government clients. The work we do makes a real difference to the client’s goal of National Security, and we operate in a unique and privileged environment. We are given time for professional development activities, and we coach and mentor our colleagues, sharing knowledge and learning from each other. We foster a culture in which employees feel valued and supported and have pride in their work for the customer, delivering outstanding rates of customer satisfaction in the UK’s most complex safety- and security-critical markets.

We embrace difference as a source of creativity, innovation and competitive advantage and are striving to become a more diverse organisation. We welcome applications from people with a diverse variety of backgrounds and identities. We are committed to equality of opportunity for all and do not discriminate on the basis of race, religion, colour, gender, age, disability, sexual orientation or marital status. We have partnered with Vercida, the UKs largest diversity and inclusion focused careers site, where all our vacancies are available in an accessible format.

If you require any adjustments to the recruitment process, to enable you to perform to the best of your ability, please let us know when completing your application. We participate in the Disability Confident scheme and are committed to offering an interview to any candidate with a disability, who meets the minimum criteria for the role. If you believe this could apply to you, please let us know when completing your application.